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For your reference, we have included the original job posting below.
Admin Coordinator
Job Number:
44074604
Company Name:
Amgen
Job Location:
Thousand Oaks, CA US
Job Categories:
Clerical & Administrative Customer Service
Admin Coordinator
Administrative Coordinator (AC) supports the Epogen and Aranesp Nephrology Marketing team and manages key leadership meetings. AC directly supports the Executive Director and two Directors of Marketing. AC would be responsible for comprehensive administrative support, meeting planning, travel planning, and marketing projects.
Responsibilities 1. Administrative responsibilities include calendar management, on-site and off-site meeting planning, managing phones, prioritize activities, file maintenance, and confidential information control 2. Communications with internal (team, functions, business unit) and external (customers, vendors) 3. Project tracking and supporting materials review 4. Travel planning and expense management 5. Project assistance with slide development 6. Assist with management of department budget 7. Meeting coordination and management including agenda preparation, capturing actions, and distributing information (Leadership, Marketing, Cross Function Brand Team meetings) 8. Customer and organization visit management 9. Marketing team systems (EDM and Share Point)and procedures maintenance 10. Work collaboratively with ACs within business unit 11. Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, expense report submission, and control confidentiality of files as necessary. Candidates should demonstrate outstanding written and verbal communication skills, and project management experience. Additional requirements include advanced knowledge of computer software (MS Office i.e., word processing, presentation, spreadsheet and database skills), discretion in dealing with proprietary information, and the ability to understand department specific technical information and seek outside resources as needed. Candidates should also be able to interface with high-level internal and external contacts, establish professional relationships and demonstrate basic understanding of product development processes.
Basic Qualifications • Associate's degree & 2 years of directly related experience OR • High School diploma / GED & 4 years of directly related experience
Preferred Qualifications Amgen experience -5+ years of experience in an administrative support role supporting large teams at different levels -Managing multiple calendars including coordination across multiple time zones •Excellent written , verbal, and presentation skills in communicating key business and clinical information •Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos, Sharepoint, and the Learning Management System at Amgen •Experience providing administrative support to remote staff •Outstanding organizational and interpersonal skills •Ability to work in a fast-paced ,deadline- driven environment •Discretion in dealing with proprietary information Strong written and oral communication skills. Strong interpersonal skills and ability to work with internal functions and external organizations. Project management skills with ability to multitask, determine priorities, set targets, track to milestones, and complete projects.
